Content Service Comparisons

A number of different content services are available on campus. While there is function and feature overlap in them, in many cases some are stronger than others for particular use-cases. 

General recommendations:

  • Synchronous collaborative authoring / content creation  - Google Docs/Drive
  • File Sharing, file centric collaboration - Box
  • Suite-based project sites, metadata, data management and workflow - Research Hub
  • Data Capture (e.g. scanning, faxing, etc.) or complex workflow - Imagine

Additional thoughts:

For additional information, or corrections, please contact patrickm@berkeley.edu.


Collaboration Platforms

 

 

Box

bDrive

bSpace

to be decommissioned by June 2015

Research

Hub

CalShare

General
Purpose

Cloud-based storage and collaboration

Cloud-based productivity applications and storage

Academic collaboration and learning environment

Enterprise level collaboration platform 

Enterprise level collaboration platform 

Defining Feature(s)

* File Storage and sharing

* Document Management

* Simple workflow

* File Storage and sharing

* Multiple collaborators can edit at the same time

* File Storage and sharing

* Optimized for classroom use

* Wide use across campus

* File Storage and sharing

* Document Management

* Advanced metadata and workflow

* Data Archiving (CDL) in process

* Content tool suite

 

* File Storage and sharing

* Document Management

* Advanced metadata and workflow

* Integrated into Microsoft office environment

* Content tool suite. Deep functions, but too complex for some.

Audience

* Any Individuals

* Groups in development

 

* Any Individuals

* Individuals and groups (depts, projects)

* Individuals and groups (depts, projects)

* Campus and Guests only

* Individuals and groups (depts, projects)

* Campus and Guests only

Suitable for Outside Collaboration

Yes

Yes

Yes

(Guest Accounts)

Yes

(Guest Accounts)

Yes

(Guest Accounts)

Restrictions

Authorized for data classification 1 and below.  (No HIPAA or other notice triggering data).

Authorized for data classification 1 and below.  (No HIPAA or other notice triggering data).

Authorized for data classification 1 and below.  (No HIPAA or other notice triggering data).

Authorized for data classification 1 and below.  (No HIPAA or other notice triggering data).

Authorized for data classification 1 and below.  (No HIPAA or other notice triggering data).

FERPA Safe

Yes

Yes

Yes

Yes

Yes

 

Box

bDrive

bSpace

Research

Hub

CalShare

Desktop Sync

Yes, Box

Yes, GDrive

Yes, Goodsync

Yes, Goodsync, Alfresco (Beta)

Yes, Goodsync

Mobile Access

iOS/Android apps, mobile website

iOS/Android apps, mobile website for Google Docs

Standard website,

WebDav clients

Alfresco iOS (soon android),

WebDav clients

Standard website,

WebDav clients

Online Preview of Files

For most file types

Galleries

For some file types

Galleries

 

For most file types

Galleries

For some file types

Galleries

Cost and Quota

Free (50GB Quota)

Free (5GB Quota)

 Free (No quota)

Free (10GB Quota)

$0.33 Gb/Mo for additional space

$53 / Mo site with 1GB

$1 / GB/Mo

Technical attributes

* Integration API’s available

* Delivered off-premise (Box)

* Integrated Apps available soon!

* Integrated within Google environment

* Delivered off-premise (Google)

* OpenSource (Java)

* Delivered on-premise (ETS)

* OpenSource (Java)

* Integration API’s & CMIS available

* Delivered on-premise (IST)

* Usable as development platform

* Microsoft .NET

* Integration API’s & CMIS available

* Delivered on-premise (IST)

* Usable as development platform

Max File Size

5 GB

10 GB, Other Restrictions Apply per File Type

500 MB

 5GB

1 GB


 

Content Use Cases

 

File attachments: